LOOKING FOR AN EVENT BARTENDER?
HERE'S WHAT TO EXPECT!
You are in the process of planning your event and got to the part where you decided you will need a bartender. First of all, great choice, but what now?!
As you are reading this, we think it’s safe to assume you have never hired a bartending company before and have no idea what to expect. Obviously, we can’t speak for other bartending services out there as they all have similar, but different, procedures. It is of utmost importance to us to stay 100% transparent in the fees we charge.
First off, all of our bartending staff has had at least 3 years of experience behind fast-paced bars so they are trained in all classic cocktails, they are courteous, fun, professional, and they know what they are doing! We work with local staff that has mostly worked years of events for us - we never hire off of Craigslist or employ a third-party provider.
Whether you are looking for bartenders for your wedding or general party staff, we are there to help. Since booking our bartending service is a little more complex than booking wait staff, we’ll go into detail of the first:
Once you receive a quote from us and you are happy with it, we will send you a digital version to your email address. You can sign it from the comfort of your phone/computer/tablet - no printing, signing, scanning & sending needed AND we save some trees! All of this also only takes about 5 minutes. We are one of the only bartending and event staffing service company that can provide you a quote fully online, based on your input - completely hassle-free.
When it’s signed you will also receive an invoice to pay your security deposit.
All signed and security deposit paid? Congrats! You can now consider us fully at your service!
OUR EVENT STAFFING PROCESS
We generally begin staffing your event about 2-3 weeks ahead of your event date so in the meantime, you can lean back and relax.
As part of our services, we offer a bar menu consultation, in which we can help you create an awesome bar menu with your signature drinks. If you don’t know exactly what drinks to serve yet, we will guide you through the whole process and create your menu from scratch and with years of experience from past events.
Based on that bar menu, we can send you a detailed shopping list that you can take to any Costco, BevMo, or your local liquor store.
Sometimes, your venue may require a COI (a.k.a. Certificate of Insurance). Most of our wedding venues already have our COI on file, but we can always provide you with a free copy of our $2M insurance at any time. Please note that this may take up to 72 hours to process so when requesting, please make sure you know exactly how your venue would like to be listed as additional insured (the venue manager should know this).
Once your event is staffed, your staff will be reaching out to you directly to confirm any last details and to introduce themselves to you. From that point on, your staff will be your main point of contact, unless when it comes to any administrative questions (e.g. rentals, additional services or staff, changing the hours, etc.).
On the day of your event, our staff will arrive approximately 1 hour before your event start time (the arrival time noted on your quote as "setup time") in order to set up the bar (not applicable if you hire waitstaff only). This setup includes putting your drinks on ice, cutting garnishes, etc. in order to be ready at your "start time" to open the bar.
Towards the end of the night, the bar staff will make a last call approximately 30 minutes before your stated "end time" in order to start wrapping up the bar and head out by your "end time". If you would like the staff to stay longer, please review the fee structure at https://www.barspirit.net/services. Our staff will leave the bar area tidied and consolidate your bottles, but will not be able to fully clean the bar area (mopping, brooming, etc.) as we do not provide the tools to do so. We will do our best to leave everything as cleanly as possible.
Thank you so much for your trust in our excellent staff and we are looking forward to making your event unforgettable!